How can I Create an Electronic Invoice in TallyPrime?

The following is a simple 4-step process for creating an electronic invoice:

Step 1: First, Register for Your GSP.

Log in at the invoice registration portal (IRP). Choose the 'API Integration with ERP' option from the list of options. 'Tally (India) Private Limited' should now be your GSP. Choose a username and password with high security.

Step 2: Configuring Tally

To enable the settings for "E-invoicing and E-way Bill," navigate to the configuration settings in the Sales Voucher screen in Tally.

Step 3: Produce a Record

Make a sales entry with all the necessary information. You will see an option labeled "Provide GST/ E-way Bill/ E-invoice details" at the bottom of the screen if you have enabled e-invoicing and e-way bill. Select "Yes." An inquiry screen about the E-invoice will now appear; fill it out, save it, and continue.

4) Print the electronic invoice

after every detail has been entered and saved. You will receive a prompt asking, "Do you want to generate an E-invoice and E-way bill?" after saving the entry. Click "Yes." You'll be asked for a username and password by Tally. Enter the password and username that you saved in step 1. An e-invoice with an IRN and QR code is created. One may remove a printout of the same.

How can I create Bulk Electronic Invoices?

Generating E-invoices in bulk is easy.

Navigate to the 'Exchange Menu' located at the top of the Tally display. Select "Send for E-invoicing" now.

A report with the outstanding E-invoice transactions will be sent to you. All of the pending transactions for e-invoicing are displayed under the Pending title under "For generation of E-invoice."

Choose every transaction for which an electronic invoice is to be generated. then choose "Offline export" to obtain a JSON file containing the transactions, or click "send" to generate an electronic invoice.

Multiple e-invoices can be generated in this manner.

How can a generated E-invoice be changed or cancelled?

If you fill out an electronic invoice incorrectly or for any other reason, you can also cancel it. An electronic invoice cannot be changed, so you will need to cancel it and issue a new one.

The steps involved are listed below:

1. Use the "Go to" switch to search for "E-invoice report."

2. Select "IRN Register" after selecting "IRN generated from E-invoice system." You can view every transaction along with its IRN status.

3. Decide which transaction you wish to have the IRN for cancelled. You will see the option to "Cancel IRN" on the right.

4. There will be a confirmation message with two choices.

Designate as Cancelled - Revise the cancellation

 5. If you select the first option, the IRN will be cancelled but will not be uploaded to the portal. To upload it, you must first go to the IRN register, make the necessary changes, and then send it.

6. The second option gives you the ability to cancel the IRN, provide a reason for the cancellation, and include a space for notes to be written and uploaded to the portal.

If you make any mistakes, you can cancel the IRN in this manner. To monitor user activity related to E-invoice generation, cancellation and modification of transactions, etc., you can establish distinct user logins on the IRP.

How Can You Monitor the Status of your Electronic Invoices?

You can monitor the status of your electronic invoices, the cancellations you've made, and the transactions' pending IRN. These activities can also be checked according to the user.

To view this report, navigate to the Gateway to Tally screen's "Display" section, choose "GST," and then click "E-invoice report."

You will also benefit from the E-invoice report by pushing "Uncertain Transactions" onto you. This report's section displays the transactions that require review because the information provided was incorrect or lacking.

What steps should Tally users who are still using older versions of Tally take to generate an electronic invoice?

Tally users with older versions of Tally should follow this procedure.

Step 1: Use your ERP or billing software to create a standard invoice.

Step 2: Download the JSON file of it.

Step 3: The JSON file should now be uploaded to the invoice registration portal, or IRP.

Step 4: After reviewing the information, the portal will provide a JSON file with a distinct IRN and QR code.

Step 5: The GST Portal receives a copy of the same. If necessary, you can also create an E-way bill.

This is just one of the numerous methods for creating an electronic invoice. Additional methods include directly creating entries on the portal itself, integrating the Business Portal's API with ERP through 500cr+ turnover businesses, and generating E-invoices through the portal.